> ## Documentation Index
> Fetch the complete documentation index at: https://docs.docinject.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage team members in DocInject

> Invite colleagues, view the team roster, reassign document ownership, and remove members from your DocInject organization. All from Settings.

Your team lives in **Settings → Team**. From there you can invite colleagues, see who owns which documents, transfer ownership, and remove members who no longer need access. Only admins can invite or remove members.

## Invite members

<Steps>
  <Step title="Open the Team tab">
    Go to **Settings** and click the **Team** tab.
  </Step>

  <Step title="Enter email addresses">
    Type one or more email addresses in the invite field. Separate multiple addresses with commas.
  </Step>

  <Step title="Send the invite">
    Click **Send invite**. Each address receives an email with a link to set a password and access your organization.
  </Step>
</Steps>

<Note>
  Only admins can send invitations. If you don't see the invite field, ask an admin to invite you or check your role in the member list.
</Note>

When an invitee clicks the link in their email, they land on the **Accept invite** page where they set a password to complete account setup.

## View the member list

The **Team Members** section lists every person in your organization. Each row shows:

* **Name.** Display name or email address if no display name is set
* **Role.** `Admin` or `Member`
* **Email address**
* **Document count.** Number of documents that member created

## Reassign documents

Each document is owned by the person who created it. Before you can remove a member who owns documents, you must transfer those documents to someone else.

<Steps>
  <Step title="Open the reassign flow">
    In the member list, click **Reassign documents** next to the member whose documents you want to transfer. You can also access this from the remove confirmation dialog.
  </Step>

  <Step title="Select documents to transfer">
    Check the documents you want to move. All owned documents are selected by default.
  </Step>

  <Step title="Choose a new owner">
    Select a team member from the **Transfer to** dropdown.
  </Step>

  <Step title="Confirm the transfer">
    Click **Confirm transfer**. Ownership updates immediately.
  </Step>
</Steps>

<Tip>
  You can reassign documents at any time, not only when removing a member. Use this to rebalance ownership when someone changes roles or leaves a project.
</Tip>

## Remove a member

<Steps>
  <Step title="Click Remove">
    In the member list, click the **Remove** button next to the member you want to remove.
  </Step>

  <Step title="Resolve document ownership (if needed)">
    If the member owns documents, DocInject shows a warning and the list of affected documents. Click **Reassign documents** to transfer them before proceeding.
  </Step>

  <Step title="Confirm removal">
    Once there are no owned documents, confirm the removal. This permanently deletes the member's account from your organization and cannot be undone.
  </Step>
</Steps>

<Warning>
  Removing a member permanently deletes their account from the organization. You cannot remove the last admin. Promote another member to admin first.
</Warning>

## Manage departments

Departments are labels you assign to documents to help your team filter and organize content by team or function.

<Steps>
  <Step title="Open the Organization tab">
    Go to **Settings** and click the **Organization** tab.
  </Step>

  <Step title="Add a department">
    Type a name in the department field and click **Add**, or press Enter.
  </Step>

  <Step title="Delete a department">
    Click the **×** next to any department label to remove it.
  </Step>
</Steps>

<Note>
  Only admins can add or delete departments.
</Note>

<AccordionGroup>
  <Accordion title="Why can't I see the invite field?">
    The invite field is only visible to admins. If you're a member, ask an admin to invite new colleagues on your behalf.
  </Accordion>

  <Accordion title="What happens if an invite email fails to send?">
    DocInject shows an inline error for each failed address. Successful invites in the same batch are still sent. Re-enter the failed addresses and try again.
  </Accordion>

  <Accordion title="Can I re-invite someone whose account was removed?">
    Yes. Send a new invite to their email address and they'll go through account setup again as a new member.
  </Accordion>
</AccordionGroup>